What is a workflow database?
This is an automated process for controlling a set of people or tasks done within an institution for the attainment of a particular goal. The database controls the nature of work and its resultant quality in an institution while dictating who does such. This tool has been widely used in companies recently to raise efficiency. However, opposing ends cite this one as a tool designed to dehumanize workers. On the contrary, there are evident benefits of this technology that ought to be highlighted.
Benefits of a Workflow Database
This system is engaging and effective in communicating to all employees within an institution. One challenge of process-based workplaces is in having effective communication. This can only be achieved if by the time one process is finished, the receiving employee to undertake the other task should be conversant. However, this is not always the case and installing this technology will prevent this shortcoming.
Offers easier supervision and helps in management interventions. Gone are the days when a manager would stop production in a plant just to scan through the specific employee who made a mistake on a particular product. With this, a particular unit and its error can be traced back to the employee who did it. This can aid managers to come up with desired interventions while preventing disputes arising from finger pointing. Such precise supervisory leverages have made this technology a vital tool for effective management.
Man is to error. The best part of having a database is that errors in your production process will be minimal. This automation counters on the laxity and error that is characteristic with workers. These errors can cause delays and further deplete your resources. Having this technology will cover this through installed alarms, warnings and notifications for delays to guarantee efficiency.
No one gets to forget a shift change or a restructuring. Databases aid in organization hence preventing confusion while ensuring smooth flow of work. Workflow database provide the new guidelines for employees to note while placing additional checks to prevent them from delaying and forgetting. These systems entail reminders, tasks set to be done by employees, where to be done, for how long and their performance reports. Through this tool, management can easily track performances. In turn, they can be able to award the right employees while devising effective interventions.
Still on human errors, these can rack up huge costs for your company. This database will inform employees of what and how a task should be done. This will better the nature and quality of tasks performed by an employee, hence preventing wastage and their resultant costs.
Lastly, this tool can aid in the growth of your institution. When your company is becoming efficient and lowering its costs, this can be preconditions for take-off. Integrating good management practice on top of a favoring system that places checks on productivity will guarantee growth in your institution.
